Creating a Job Order

Posted2025-03-10

Updated2025-03-10

Byadmin

1. Introduction This manual provides a step-by-step guide for creating a job order in the manufacturing production system. The job order serves as an instruction for production teams to manufacture a specific product within a specified timeframe.

2. Prerequisites Before creating a job order, ensure you have the following information:

Product details (Order Item, Job Item, Specifications)
Quantity to be produced
Bill of Materials (BOM)
Production schedule and due date
Assigned department or production line
Raw material availability
Customer order reference (if applicable)

3. Accessing the System

Log in to the FLEX Cloud App with your credentials.
Navigate to the Production module.
Click on Job Order from the left-hand menu.

4. Creating a New Job Order

Click on the Add New button.

Fill in the following details:

Bom Type: Select between Assembly, Batch, or Temporary.

Use Standard BOM: Check this box if using a predefined Bill of Materials.

Order Item: Select the item to be produced.

Order Qty: Enter the quantity required.

BOM Standard: Select the appropriate BOM if applicable.

Order Unit: Choose the unit of measurement.

Select Process: Choose the applicable process.

Yield Rate: Default is 100; adjust if necessary.

Job Item: Select the specific job item.

Job Qty: Auto-populated based on the order quantity.

Production Line: Assign the production line.

Machine Line: Select the machine line.

Order Location: Choose where the job order will be processed.

Store Location: Specify where materials will be stored.

Start Date: Set the planned production start date.

Start Shift: Select the shift when production begins.

Next Shift / Next Day: Check if applicable.

Customer P/O No.: Enter if related to a customer order.

S/O No.: Enter a sales order number if relevant.
Short Customer: Provide short customer details if needed.
Color Remark: Enter remarks related to color specifications.
Stamp Date: Input stamp date if applicable.
Allergy / Final Process / Order Qty Changed: Check these if they apply.

Click Calculate to verify inputs.

5. Job Order Details

Navigate to the Details tab.
Review the job order summary including:
- Status
- Batch No.
- Production Date
- Shift
- Start Time & Finish Time
- BOM Details
- Quantity & Unit
Click the edit icon to modify any job order details if necessary.

6. Assigning Resources

Navigate to the Resource tab.
Add or edit resources required for production:
- Resource Name
- Resource Type
- Resource Quantity
- Setup Time
- Production Time
- Teardown Time
Click Save to store the resource allocation.

7. Referencing a Job Order

Navigate to the Reference Job tab.
Check related job orders including:
- Status
- Job Item
- Job Order Number (J/O No.)
- Process Information
- Quantity & Unit
Click Info or Detail for further job reference information.

Category	Description
Company	Used to set up customer company information, including company name, address, tax ID, and other relevant business details.
Division	Used to define different divisions within the company, such as Sales, Production, and Finance, to structure the organization and manage access control.
Position	Used to manage employee job positions within the organization, such as Manager, Supervisor, and Staff, which may affect document approval workflows.
Cost Center	Used to define cost centers to allocate expenses by department, project, or function, ensuring accurate budgeting and cost analysis.
Responsible	Used to assign responsible personnel for specific processes or modules, such as accounting, purchasing, or production. It may be linked to approval workflows.
Working Calendar	Used to set up the company’s working schedule, including working days, working hours, shifts, and holidays.
Non-Working	Used to specify non-working days, such as public holidays, company holidays, or special leave days, ensuring accurate workday calculations.
Currency	Used to set up currencies used in the system, such as THB (Baht), USD (US Dollar), and EUR (Euro), along with related exchange rates.
Exchange Rate	Used to import or update exchange rates from sources like the Bank of Thailand (BOT) through Excel file import or API integration.
TAX	Used to configure tax-related settings, such as withholding tax rates, tax rules, and compliance with business tax regulations.
VAT	Used to define VAT (Value Added Tax) calculations, including VAT rates (e.g., 7%), VAT exemptions, and tax breakdowns.
BOI	Used to set up tax and investment privileges from the Board of Investment (BOI), including corporate tax exemptions and import duty reductions.
Additional Charge	Used to define additional charges such as shipping fees, insurance costs, bank fees, or any extra costs associated with orders.
Item Condition	Used to classify item conditions, such as new, used, defective, or repackaged items, which may affect pricing or quality control.
Item Type	Used to categorize items into groups such as raw materials, finished goods, semi-finished goods, or service items.
Location Type	Used to define types of storage locations, such as the main warehouse, secondary warehouse, receiving area, or distribution center.
Order Type	Used to define different types of orders, such as Job Order (work orders), Purchase Order (orders from suppliers), Remark (orders with special conditions or notes), and Delivery Order (orders for product delivery). Not Sure!!
Running No.	Used to configure automatic document numbering, such as invoice numbers, purchase order numbers, and tax invoice numbers, based on predefined formats.
Running Lot No.	Used to generate lot numbers for products, enabling efficient tracking of items through production and inventory management.
Approve Route	Used to configure document approval workflows, such as purchase order approvals, quotation approvals, and other approval processes.
Mail	Used to configure email notifications for system alert users, such as order confirmations, approval status updates, or inventory alerts.
Screen Label	Used to define labels for system screens, such as renaming buttons, field names, or customizing language settings.
Class List	Used to classify data types such as product categories, customer types, supplier categories, or cost groups for better data organization.
System Config	Used to configure system settings such as date formats, currency units, security policies, and general system behavior. Not Sure!!
Password Policy	Used to manage password policies, including minimum length, complexity requirements and security compliance.
User Group	Used to define user roles, such as Admin, General User, Accounting, or Sales, with different access rights to system modules. It also allows managing permissions for viewing, adding, editing, deleting, printing, and performing special actions on specific screens within the system.
User	Used to manage user accounts, including creating new users, assigning roles, resetting passwords, and disabling inactive accounts.

Job Order

Creating a Job Order

Settings detail:

Information details