Completing a Job Manually (During Job Status)

Posted2025-03-10

Updated2025-03-10

Byadmin

1. Introduction This manual provides a step-by-step guide on how to manually complete a job order that is in During Job status in the FLEX Cloud App. This process ensures that a job order is marked as completed when necessary, even if the system has not automatically updated it.

2. Prerequisites Before completing a job manually, ensure:

The job order is in During Job status.
All production activities for the job are finalized.
Outstanding quantities are reviewed and confirmed.
Work result records are updated.

3. Accessing the Job Order

Log in to the FLEX Cloud App.
Navigate to the Production module.
Click on Job Order in the left-hand menu.
Locate the job order that is in During Job status.
Click on the job order number to open the job details.

4. Completing the Job Manually

In the Job Order Entry screen, navigate to the Details tab.
Select the job detail row by checking the box next to it.
Click on the Complete by Manual button at the top-right of the screen.
If you see a Validation Error prompting to select job order details, ensure that a row is selected.
A confirmation prompt will appear—click Yes to proceed.
Click Save to finalize the manual completion.

5. Verifying Completion Status

After marking the job as manually completed, navigate back to the Job Order list.
Check if the job order status has changed to Completed Job.
Verify that the Outstanding Quantity is updated correctly.
Review the Work Result Number to ensure data consistency.

6. Troubleshooting

If the Complete by Manual button is disabled, ensure you have the correct user permissions.
If outstanding quantities do not update, review the Work Result Record.
If completion status does not change, refresh the system and check again.
If a validation error appears, ensure a job order detail is selected before completing.

7. Conclusion Manually completing a job order ensures that production records remain accurate, especially when system automation fails. This function should only be used when necessary and by authorized personnel in the FLEX Cloud App.

Category	Description
Company	Used to set up customer company information, including company name, address, tax ID, and other relevant business details.
Division	Used to define different divisions within the company, such as Sales, Production, and Finance, to structure the organization and manage access control.
Position	Used to manage employee job positions within the organization, such as Manager, Supervisor, and Staff, which may affect document approval workflows.
Cost Center	Used to define cost centers to allocate expenses by department, project, or function, ensuring accurate budgeting and cost analysis.
Responsible	Used to assign responsible personnel for specific processes or modules, such as accounting, purchasing, or production. It may be linked to approval workflows.
Working Calendar	Used to set up the company’s working schedule, including working days, working hours, shifts, and holidays.
Non-Working	Used to specify non-working days, such as public holidays, company holidays, or special leave days, ensuring accurate workday calculations.
Currency	Used to set up currencies used in the system, such as THB (Baht), USD (US Dollar), and EUR (Euro), along with related exchange rates.
Exchange Rate	Used to import or update exchange rates from sources like the Bank of Thailand (BOT) through Excel file import or API integration.
TAX	Used to configure tax-related settings, such as withholding tax rates, tax rules, and compliance with business tax regulations.
VAT	Used to define VAT (Value Added Tax) calculations, including VAT rates (e.g., 7%), VAT exemptions, and tax breakdowns.
BOI	Used to set up tax and investment privileges from the Board of Investment (BOI), including corporate tax exemptions and import duty reductions.
Additional Charge	Used to define additional charges such as shipping fees, insurance costs, bank fees, or any extra costs associated with orders.
Item Condition	Used to classify item conditions, such as new, used, defective, or repackaged items, which may affect pricing or quality control.
Item Type	Used to categorize items into groups such as raw materials, finished goods, semi-finished goods, or service items.
Location Type	Used to define types of storage locations, such as the main warehouse, secondary warehouse, receiving area, or distribution center.
Order Type	Used to define different types of orders, such as Job Order (work orders), Purchase Order (orders from suppliers), Remark (orders with special conditions or notes), and Delivery Order (orders for product delivery). Not Sure!!
Running No.	Used to configure automatic document numbering, such as invoice numbers, purchase order numbers, and tax invoice numbers, based on predefined formats.
Running Lot No.	Used to generate lot numbers for products, enabling efficient tracking of items through production and inventory management.
Approve Route	Used to configure document approval workflows, such as purchase order approvals, quotation approvals, and other approval processes.
Mail	Used to configure email notifications for system alert users, such as order confirmations, approval status updates, or inventory alerts.
Screen Label	Used to define labels for system screens, such as renaming buttons, field names, or customizing language settings.
Class List	Used to classify data types such as product categories, customer types, supplier categories, or cost groups for better data organization.
System Config	Used to configure system settings such as date formats, currency units, security policies, and general system behavior. Not Sure!!
Password Policy	Used to manage password policies, including minimum length, complexity requirements and security compliance.
User Group	Used to define user roles, such as Admin, General User, Accounting, or Sales, with different access rights to system modules. It also allows managing permissions for viewing, adding, editing, deleting, printing, and performing special actions on specific screens within the system.
User	Used to manage user accounts, including creating new users, assigning roles, resetting passwords, and disabling inactive accounts.

Job Order

Completing a Job Manually (During Job Status)

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